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Staff ID card software for Australian businesses

Manage staff IDs from photo capture to printed card or digital wallet — for 50 to 5,000 staff. Cloud-based, Australian-hosted, no desktop install.

Start Free 14-Day Trial Book a demo

No credit card required · From A$49/mo billed annually · Cancel anytime

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CaptrID admin portal showing staff photo sessions with progress indicators
Digital staff ID in Google Wallet

Built to plug into the tools you already use

Microsoft
Entra ID
Provisioning via
Okta & SCIM
Apple
Wallet
Google
Wallet

Sound familiar?

Here is what changes the moment your HR, IT, and reception teams share one platform.

Chasing staff for photos through email, Teams, and follow-up nudges that drag on for weeks.

Send one self-upload link. Each person uploads from any device — face detection and crop guides keep approvals fast.

Re-keying employee data between your HR system, badge software, and the card printer.

One sync from Entra ID, Okta, or any SCIM 2.0 provider. The same roster powers printed cards, wallet passes, and your print queue.

Stuck with desktop ID card software one person knows how to run, last updated years ago.

Browser-based. Whoever issues IDs today can keep doing it — from any laptop, any campus, any operating system.

Wanting to issue digital IDs alongside printed cards, but no simple tool does both well.

One platform. Print to your existing card printer AND push to Apple & Google Wallet from the same template.

From roster to issued ID in one platform

Three steps. Browser-only. No software to install.

Step 1

Sync your staff list

Microsoft Entra ID, Okta, SCIM 2.0, or CSV. Roster stays current without re-importing.

Step 2

Capture photos

On-site sessions, self-upload links for remote staff, or bulk import from OneDrive / Google Drive.

Step 3

Issue IDs

Print to your card printer, or push digital IDs to Apple and Google Wallet — no app required.

Everything you need to issue IDs

Purpose-built for staff credential operations

Photo capture & approval

On-site sessions, self-upload links, and bulk import. Review and approve in one queue with structured rejection reasons.

Visual card designer

Design both sides of staff ID cards in your browser with a live data preview. Map roster fields to template variables.

Apple & Google Wallet IDs

Issue digital staff IDs to wallets with QR verification. Expire and revoke instantly. No app to install.

Directory sync

Microsoft Entra ID, Okta, or any SCIM 2.0 provider. Incremental sync keeps your roster current automatically.
Sydney, AU
Hosted in
A$49/mo
Starts at
Under 1 hour
Setup time
14 days, no card
Free trial

Plans for organisations of any size

14-day free trial on every plan. No card required.

Starter

A$49 /mo

A$590/yr, billed annually

Up to 500 people

Photo capture, card design, print export

Most popular

Pro

A$124 /mo

A$1,490/yr, billed annually

Up to 2,500 people

Adds Entra sync, 1 wallet template, cloud photo import

Business

A$249 /mo

A$2,990/yr, billed annually

Up to 10,000 people

Adds Okta/SCIM provisioning, unlimited wallet templates

See full pricing & feature comparison →

Issuing student IDs for an Australian school? See our school ID software →

Running an RTO with rolling enrolment, USI, or CRICOS students? See our RTO ID software →

Common questions

How long does setup take?
Most teams are issuing their first IDs within an hour. Sync a CSV or connect Entra, run a photo session or send self-upload links, and design a card from one of the starter templates.
Do I need a card printer?
No. You can issue digital IDs to Apple and Google Wallet only, with no physical card. If you do have a card printer, CaptrID exports print-ready files for any major brand (Zebra, Magicard, Evolis, Fargo, etc.) or prints directly on supported models.
Can I sync from Microsoft Entra or Okta?
Yes. Entra sync is on the Pro plan and above. Okta and any SCIM 2.0 provider are on the Business plan. Group filtering and field mapping are configurable; incremental sync keeps your roster current without re-importing.
Is my data hosted in Australia?
Yes. All data is hosted in Sydney (ap-southeast-2). Built for Australian Privacy Principles and data-sovereignty requirements common to schools, government, healthcare, and enterprise.
Can I migrate from Asure ID, CardExchange, or other desktop badge software?
Yes. Import your existing roster as CSV, upload your existing card art as a starting template, and reuse your existing card printer. Most teams complete a switch in a single afternoon.
What if some staff are remote?
Send self-upload links by email or SMS. Staff snap a photo from any device — phone, tablet, or laptop webcam — and it lands in your approval queue with the same quality checks as on-site captures.

Ready to ship IDs your team will actually use?

Start your 14-day free Pro trial, or book a demo and we will walk through your setup.

Start Free 14-Day Trial Book a demo

No credit card required · From A$49/mo billed annually · Cancel anytime