RTO ID card software built for rolling enrolment
Issue student, trainer, CRICOS, and placement IDs the day enrolment is accepted — not week six when the photographer next visits. USI-aligned student records, AVETMISS-compatible data, ASQA-ready audit log.
No credit card required · From A$49/mo billed annually · Cancel anytime
Plugs into the systems your RTO already runs
Sound familiar?
Here is what changes when your RTO's identity workflow lives in one cloud platform.
Students enrol every week, not once a year. The annual photo day model doesn't fit how an RTO actually operates.
Rolling enrolment built in. Issue a student ID the day someone enrols — self-upload link, your in-house tablet, or admin capture from a desktop screenshot.
Trainer cards expired three years ago, half the team have TAE qualifications you can't see on their lanyard, and your auditor asks to verify each one.
Trainer and assessor IDs with qualification fields (TAE40122, Cert IV TAE, industry tickets) pulled from your roster and printed on the card. QR verification surfaces the live credential record.
AVETMISS reporting requires accurate student records and your photo system has no connection to your SMS — student IDs in two places drift apart.
Sync students from any SCIM 2.0 directory or import the same CSV you push to NCVER for AVETMISS. Student records stay matched between the SMS, the credential, and AVETMISS reporting.
CRICOS-registered? International students arrive needing ID for transport, housing, banking — and you have nothing ready until photo day in week six.
Send a self-upload link the moment a CoE is accepted. The student arrives at orientation and their CRICOS-compliant student ID is already in their Apple or Google Wallet.
Industry partners need ID for student work placements but you can't hand over your school IDs and there's no time to design something separate.
Issue placement IDs with expiry dates that match the placement period. Auto-revoke at the end of placement. Industry host sees a verifiable ID, not a homemade lanyard.
From enrolment to issued ID, same day
Three steps. Browser-only. No software for IT to install.
Sync your student & trainer records
CSV import (the AVETMISS file works), Microsoft Entra ID, Okta, SCIM 2.0. Group by campus, cohort, scope of registration, or trainer team.
Capture photos as students enrol
Self-upload links via email or SMS at enrolment. In-house capture for walk-in enrolments. Bulk import from photographer batches when you do run on-site days.
Issue printed & wallet IDs the same day
Trainer lanyards, student cards, CRICOS student IDs, placement IDs, visitor passes — all from one designer. Push to wallet, print to your card printer, or both.
Purpose-built for the way RTOs actually run
Rolling enrolment, USI-aligned records, trainer credentials, CRICOS, placements — all in one platform
Rolling enrolment workflows
Sessions don't have to end. Keep a session open for ongoing intakes, issue cards as enrolments are accepted, and the same template handles week-one and week-fifty enrolments.
USI-ready student data
Capture the student's legal name as it appears on their USI, alongside their photo and preferred name. Keeps your credential matched to the National VET Provider Collection.
Trainer credential fields
Pre-defined fields for TAE qualifications, industry licences, and high-risk work tickets. Render them on the card design so verifiers can confirm scope on sight.
CRICOS & international student IDs
Issue the moment a CoE is accepted. CRICOS provider code, course code, and student's home country can render on the card. Self-upload link sent during pre-departure.
Placement & visitor IDs with expiry
Temporary IDs for work placements, industry visits, and contractor access. Set an expiry date matched to the placement period; auto-revoke at the end.
Compliance audit trail
Every photo capture, approval, card print, and pass issuance logged with timestamp and user. Useful for ASQA audits and demonstrating identity-verification procedures.
Plans for RTOs of any size
14-day free trial on every plan. No card required.
Starter
A$590/yr, billed annually
Up to 500 students
Photo capture, card design, print export — single-campus RTOs and small private providers.
Pro
A$1,490/yr, billed annually
Up to 2,500 students
Adds Entra sync, 1 wallet template, parent/student self-upload at scale.
Business
A$2,990/yr, billed annually
Up to 10,000 students
Adds Okta/SCIM, unlimited wallet templates — multi-campus RTOs, dual-sector providers, and TAFE divisions.
Issuing student IDs for an Australian primary or secondary school? See our school ID software →
Issuing staff IDs across an Australian business rather than student credentials? See our staff ID software →
Common questions from RTOs
How does CaptrID handle rolling enrolment instead of an annual photo day?
Does CaptrID help with USI compliance or AVETMISS reporting?
Can we display trainer qualifications and tickets on lanyard cards?
We deliver to international students under CRICOS. Does CaptrID support that?
Can we issue temporary IDs for student work placements or industry visits?
We're registered as both a school and an RTO (dual-sector). Can one platform handle both?
Where is the data hosted? Will it pass an ASQA audit?
Issue an ID the day they enrol.
Start your 14-day free Pro trial, or book a demo to see how a rolling-enrolment RTO actually uses CaptrID.
No credit card required · From A$49/mo billed annually · Cancel anytime